Job Description

Job Description

Position Title: Executive Assistant to the C-Suite

Reports To: Chief Executive Officer (CEO)

Classification: Contract | 6 Months with Option to Extend | Non-Exempt

Location: Detroit, Michigan (Hybrid)

Organization: Joe Louis Greenway Partnership

Position Summary

The Executive Assistant to the C-Suite provides high-level administrative and operational support to the Chief Executive Officer (CEO) and senior leadership team. This position plays a vital role in ensuring organizational efficiency, managing executive priorities, and facilitating effective communication across departments, partners, and stakeholders.

Operating in a hybrid environment, the Executive Assistant supports both in-person and virtual operations, maintaining seamless coordination between internal teams and external partners. The ideal candidate is proactive, highly organized, and capable of managing complex tasks with discretion, professionalism, and precision.

This is a 6-month contract position with the potential for extension or transition to a longer-term role based on performance and organizational needs.

Ideal Candidate

5+ years of experience supporting senior executives or C-suite leaders in a fast-paced environment.

Exceptional organizational and project management skills, with the ability to anticipate needs and manage competing priorities.

Professional, composed, and capable of handling confidential information with discretion.

Excellent written and verbal communication skills; able to draft, edit, and present materials clearly and effectively.

Proficient in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint).

Thrives in a hybrid work environment, balancing in-office presence with remote efficiency.

Mission-driven, collaborative, and aligned with the organization’s values and vision.

Key Responsibilities

Executive & Administrative Support

Manage the CEO’s calendar, appointments, meetings, and travel logistics.

Coordinate executive team schedules, meeting agendas, and follow-up actions.

Prepare and edit correspondence, reports, presentations, and other documents.

Track priorities and ensure timely follow-through on executive tasks and commitments.

Maintain organized electronic and physical filing systems within Microsoft Teams and SharePoint.

Board & Governance Support

Coordinate logistics for board and committee meetings, including scheduling, agenda development, materials distribution, and minute-taking.

Support board communication, track follow-up actions, and maintain governance records.

Assist with preparation of reports and materials for board and leadership review.

Operational & Project Coordination

Support execution of strategic initiatives and special projects led by the CEO or C-Suite team.

Monitor project timelines, deliverables, and reporting deadlines across departments.

Collaborate with operations and finance teams to assist with vendor coordination, invoices, and expense tracking.

Conduct light research and compile summaries or briefing materials as requested.

Communications & Stakeholder Engagement

Serve as a professional liaison between the executive office, internal staff, and external partners.

Manage logistics and communication for internal meetings, events, and public engagements.

Assist in planning and execution of in-person and virtual events, tours, and presentations.

Represent the executive office with professionalism, tact, and confidentiality at all times.

Core Competencies

Executive Presence: Professional, poised, and confident in representing leadership.

Organization & Efficiency: Able to manage multiple priorities with accuracy and timeliness.

Discretion: Exercises sound judgment in handling sensitive or confidential matters.

Proactive Problem-Solving: Anticipates needs, identifies gaps, and drives solutions.

Communication Excellence: Clear, concise, and adaptable across audiences.

Tech Proficiency: Advanced in Microsoft 365 suite and virtual collaboration tools.

Adaptability: Balances in-office and remote demands with flexibility and focus.

Education & Experience

Bachelor’s degree preferred; equivalent professional experience accepted.

Minimum 5 years of executive-level administrative experience supporting C-suite or senior leadership.

Proven experience managing high-level schedules, projects, and communications in a hybrid or fast-paced environment.

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