Event Coordinator Job at Corporate Learning Network, Tampa, FL

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  • Corporate Learning Network
  • Tampa, FL

Job Description

Company: Corporate Learning Network

Position: Event Coordinator

Compensation: $40,000 - $45,000

Benefits: Medical, Dental, Vision, 401k

Location: Hybrid Downtown Tampa

Type: Full-time, permanent (Monday - Friday 9:00-5:00)

About the Corporate Learning Network:

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Corporate Learning Network aims to provide more than 20,000 senior level learning/training executives with content, live conferences, CLO Exchanges and online events that produce measurable business-driven results. To help learning executives supply the required knowledges that enable their organization's workforce to achieve continuous productivity improvement & purposeful innovation—the two key drivers of corporate wealth.

Back in 1993, IQPC created the first-ever conference on How to Launch & Manage a Corporate University . Eventually, that conference morphed into Corporate University Week, accompanied by a series of smaller conferences on specific learning topics e.g. Learning Analytics and Learning Spaces

Role Responsibilities : The event coordinator role is expected to manage all end-to-end facets of the event planning process. This includes, but is not limited to:

  • Planning the event layout and design.
  • Managing the event venue (including catering, security, room sets, and AV.)
  • Coordinating staffing, lodging, and transportation.
  • Planning expo services such as shipping, rigging, electrical, and furniture.
  • Owning day-of event delivery.
  • Managing relationships with third-party vendors and exhibitors.

Other Responsibilities :

  • Preparing, presenting, and managing multi-million-dollar event budgets. This includes effectively controlling & and negotiating costs to ensure maximum level of profitability without trading in overall value.
  • Collaborating with the marketing team on the event design and branding including print materials and signage.
  • Presenting concepts for event design and experience to the Production team and other event stakeholders.
  • Liaising with the Sponsorship team to ensure all sponsor deliverables are fulfilled.
  • Providing excellent customer service to sponsors including staying in close and regular contact with sponsors.
  • Setting up and importing data into the event’s platform (Bizzabo.)
  • Hiring and managing 3rd party vendors & and temporary staff.
  • Arranging travel and lodging for staff, 3rd party vendors, and guests.
  • Management of VIP celebrity speakers and guests.
  • Working with the show decorator or general contractor to run a seamlessly operated expo floor.

A successful candidate has…

  • Bachelor's degree in Event Management, Hospitality Management, Marketing, or related field.
  • 3+ years of event coordination or hospitality experience. Prior coordination experience in conventions, conferences, or trade shows is highly valued.
  • A track record of excellent financial management abilities with successful cost control.
  • Exceptional communication skills with the confidence to converse with senior decision-makers.
  • Strong negotiation skills.
  • the ability to be a self-starter.
  • Outstanding organizational, prioritization, and time management skills with a focus on managing multiple complex projects simultaneously within a fast-paced environment with tight deadlines.
  • The ability to perform well under pressure and be an effective decision-maker.
  • A high level of self-motivation and a strong work ethic.
  • The ability to work independently or as part of a team.
  • Expert computer skills with programs such as the Microsoft Office Suite, particularly Excel; general office technology skills are required (PC, Microsoft Suite, CRM, LinkedIn.)
  • Willingness to work long hours and on weekends and/or public holidays.

Benefits:

  • Generous PTO, sick days, well-being days package.
  • Comprehensive benefits package including medical, dental, vision, FSA/HSA, commuter benefits, and 401K.
  • Ongoing team training and individual development programs.
  • Supportive and transparent pathway for career progression upwards and across departments.
  • Flexible work hours.

Privacy Notice:

CLN collects and processes personal data in accordance with the EU General Data Protection Regulation (GDPR). See our privacy notice for further details:

Job Tags

Permanent employment, Full time, Temporary work, For contractors, Work at office, Monday to Friday, Flexible hours, Weekend work,

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