Job Description

Commercial Settlement Agent - Westcor Land Title Insurance Company

Join to apply for the Commercial Settlement Agent - Westcor Land Title Insurance Company role at Westcor Land Title Insurance Company .

This is an onsite role located in our Plymouth Meeting, PA office.

Position Summary:

The Commercial Settlement Coordinator at Westcor is responsible for managing the commercial settlement processes. This role involves collaborating closely with managers to ensure all settlement documentation is accurate and complete. The ideal candidate will have strong organizational abilities, attention to detail, and effective communication skills. The coordinator plays a crucial role in facilitating smooth and efficient settlement operations.

Essential Functions

Role and Responsibilities:

For Disbursement Only Transactions

• Accept and open files from Agents and/or Agency Representatives on behalf of Agents. Communicate product requirements and provide wiring instructions promptly.
• Receive and recreate settlement statements received for disbursement-only files in a timely manner.
• Request/obtain payoffs, invoices, wiring instructions, and overnight addresses for anticipated disbursements.
• Review and validate wiring instructions, and prepare overnight labels for payments not wired.
• Confirm receipt of all necessary funds to disburse.
• Obtain funding authorization from appropriate parties.
• Initiate wires, ensure release of wires, and print checks and supporting documents for overnight packages.
• Communicate disbursement status and provide confirmation numbers and ledger reports.
• Verify disbursements against the closing statement for accuracy and timeliness.
• Manage relationships with title agents and companies for disbursement facilitation.
• Correspond with agents, clients, lenders, builders, real estate agents, and attorneys as needed.
• Follow up on held funds and escalate issues to ensure transactions reach zero balance swiftly.

For Insured Transactions

• Understand the escrow process to transfer property titles according to contracts, title commitments, and lender instructions.
• Collect taxes, HOA dues, delinquencies, and principal/interest payments.
• Request/obtain payoffs, invoices, wiring instructions, and overnight addresses.
• Prepare settlement statements and closing documents to ensure title insurance issuance.
• Verify funds, documents, signatures, and legal descriptions before disbursement and recording.
• Ensure all payoffs are collected, mailed, or wired as per instructions.
• Communicate disbursement status, provide confirmation, and maintain ledger records.
• Correspond with involved parties and follow up on held funds.

General Requirements

• Comply with company policies, procedures, and regulatory requirements.
• Dependable, reliable, and punctual attendance, including outside regular hours when necessary.
• Interact professionally with management, employees, and customers via various communication channels.
• Delegate and manage escrow assistants' work when needed.
• Manage work pipelines and queues, and meet or exceed production goals.
• Assist with other duties as required.

Competencies

• Strong data entry skills and interest in Commercial Title Escrow.
• High accuracy and attention to detail.
• Excellent communication skills.
• Ability to prioritize multiple tasks.
• 3+ years of relevant experience.
• Experience with ResWare or similar software preferred.

Perks

• Health, dental, and vision benefits.
• Employer-paid disability and life insurance.
• Flexible spending accounts.
• 401K with company match.
• Paid time off and holidays.
• Wellness resources.

Work Environment & Physical Demands

Professional office environment; standard office equipment used. Physical demands include talking, sitting, standing, walking, handling, and reaching.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Sales and Management
• Industries: Insurance

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